Hosted Exchange is a version of the Microsoft Exchange server hosted for a fee by a cloud service provider, and a user connects to this remote server via a secure internet connection. It includes the benefit of a mailbox where the user can easily manage his contacts, emails and calendar. One advantage of storing data on a remote server is that it eliminates the need for users to maintain the server physically at their location and incur costs for it. It is pretty much equivalent to the cloud-version of Exchange, but it is frequently managed by a third-party company that hosts the server.
Small businesses with limited budgets and space typically prefer hosted Exchange due to its advantages over an on-premise set-up. Additionally, migrating between cloud-based services is simpler than migrating from on-premise environments. Many businesses migrate to Office 365 to take advantage of the service's most recent features. Office 365 is widely touted as reliable and secure, and it bears the Microsoft brand. With this concept in mind, let’s go through the advantages of Office 365 over Hosted Exchange, the challenges of migrating to Office 365, and how the EdbMails
Exchange migration tool is helpful to overcome the migration issues.
What are the advantages of migrating from Hosted Exchange to Office 365?When the Exchange server is under maintenance, your organization may experience frequent downtime. In such situations, it is easy to miss important emails and communications. Office 365, on the other hand, reduces the workload of performing manual updates which are rolled out instantly in the background.
Office 365 is typically pre-loaded with all of your team's most recent apps. It doesn't matter if it’s OneDrive to share large amounts of data or SharePoint. It has almost everything a business requires and is not just restricted to emails, unlike an Exchange server.
While Hosted Exchange has its upsides, you should be aware that the data is stored in a third-party cloud. The cloud service could be compromised, or unpopular services could shut down overnight. Because there is a risk of data security, many organizations prefer to migrate to a more secure option, such as Office 365.
Office 365 is a one-stop shop solution that allows you to access services from any location, at any time, and on any device. End users receive Office 365 updates immediately, and the centralized service eliminates any display issues on your devices. In the case of an Exchange server, on the other hand, emails may be displayed incorrectly, the server may crash, and you must always rely on the IT team for assistance.
What are the challenges of migrating to Office 365?Based on the preceding discussion, it is clear that Office 365 provides numerous advantages to its customers when compared to a Hosted Exchange server. Before we get into how to migrate from Hosted
Exchange to Office 365, it's important to understand the challenges involved.
Hosted Exchange accounts in large organizations typically have large mailboxes (in GB or TB). It is therefore risky to use manual methods or Microsoft’s native tools for such large mailboxes because they fail to migrate data with complete consistency.
With massive mailboxes comes the difficulty of migrating specific items from specific folders or mailboxes.
Migrating with manual methods has the problem of duplicate entries in the target after migration.
Global users with mailbox settings in a different language (for example, Scandinavian, French) have few options for correctly mapping and migrating mailboxes to the target account.
If your Hosted Exchange is running an outdated Exchange server, such as 2007, or 2010, you will need to perform double hop migrations if you plan to migrate to Exchange 2016 or 2019.
If an IT administrator plans to migrate the mailboxes manually, data consistency in the target is not guaranteed. Furthermore, he must finally double-check and ensure that there are no loose ends, which takes a significant amount of time.
How to perform Hosted Exchange to Office 365 migration with ease?After you've grasped the difficulties of Hosted Exchange migration, let's look at how EdbMails Exchange migration tool can assist you in navigating the complexities.
EdbMails migrates all of the data from your Hosted Exchange mailboxes in a consistent manner. You won't lose any data because EdbMails preserves the exact folder structure of the source in the target. As a result, all of your data is immediately available to you following the migration.
EdbMails has specific filter options that allow you to migrate specific mailboxes or items rather than migrating them all at once. This reduces migration time by avoiding unnecessary junk folders.
EdbMails performs incremental migration, which is beneficial for many users who want to avoid duplicate entries during subsequent migration projects to the same target.
Users from all over the world can use EdbMails to migrate mailboxes to Office 365 from non-English and Unicode language mailboxes such as Scandinavian, French, and German.
Legacy Exchange migrations are as simple as they can get with EdbMails Exchange migration tool because it is designed for direct migration between the source and target (from Hosted Exchange to Office 365). There is no need to perform double hop or intermediate migration to other Exchange versions.
EdbMails has the advantage of generating a detailed log-report for verification of the migrated items. It is simple to cross-check which items have been migrated, and it does not require any technical knowledge.
EdbMails is an industry-leading, affordable Exchange migration tool with fascinating features
Organizations looking to migrate from Hosted Exchange to Office 365 have to face numerous challenges if they are not properly prepared. EdbMails tool can make the entire migration process stress-free and provide you with complete peace of mind. There will be no downtime, and users will be able to continue working even during an ongoing migration operation. Furthermore, EdbMails adheres to Microsoft standards and is ISO 27001:2013 certified, giving prime importance to security and privacy throughout the entire process. The login process is also secured using modern Oauth authentication based on Microsoft Azure Active Directory Authentication Library. When compared to its competitors, EdbMails is a relatively affordable tool for all of the features it provides, with discounts of up to 75%. Learn more about the features of the software by contacting 24/7 customer support or by requesting for a free-live demo.
ConclusionHosted Exchange is an Exchange server version that is hosted and managed by a cloud service provider. Businesses that use Hosted Exchange are considering moving to Office 365 because of the cutting-edge collaboration and sharing features that Office 365 offers. Despite the fact that both Office 365 and Hosted Exchange are cloud services, the migration process is not simple. IT administrators who are unfamiliar with the procedure risk losing data or fail to use other solutions that are better suited to the process. EdbMails can effortlessly help you move all of your data from Hosted Exchange to Office 365. It provides plenty of useful features that will make your migration as seamless as possible.
In addition to an Exchange migration tool such as EdbMails, we'd like to introduce you to another solution that can help you integrate Office 365 email signatures more easily. Sigsync centralized
Office 365 email signature service is a one-of-a-kind solution for adding professionally designed email signatures to all of your outgoing emails. You can use Sigsync to promote your brand and develop brand identification, as well as handle email marketing and manage email signatures for all of your employees centrally at one place. You can include profile photos, HTML banners, disclaimers, visually attractive graphics, and many more. Visit
https://www.sigsync.com if you are interested to know more features.
